driving your vehicle
If you have been locked out of your account, please follow the steps below:
- User locks account (after entering the wrong password 3 times)
- UNLOCK ACCOUNT button appears
- Clicking UNLOCK ACCOUNT will send an email to the users registered email address
- The user will be sent an email asking them to follow a link. They will need to do so within 2 hours, or the link will expire and they will have to start again. On clicking the link, it will take them to the UNLOCK YOUR ACCOUNT page, where the answer to the user's security question and a new password is needed.
In the unfortunate event of a breakdown call 0344 879 6000 opt 1.
Many new vehicles include a breakdown recovery service during their warranty period but the level of cover varies depending on the manufacturer. If the level of cover provided by the manufacturer is of the same standard available via Lex Autolease, our recovery agent will ask the manufacturer to respond to your breakdown. If your manufacturer's cover has expired or does not provide benefits equal to the Lex Autolease scheme, our recovery agent will make arrangements for Lex Autolease to respond.
The priority will be to repair the vehicle so that you can continue your journey with the minimum disruption. If a repair cannot be completed at the roadside, the vehicle will be recovered to the nearest Lex Autolease approved repairer supplier who will attend to the repairs. It is the driver's responsibility to collect the vehicle once repaired.
The above applies only where the customer has maintenance or AA cover without maintenance – non maintained vehicles are not covered.
Accident Services provides the following:
- Vehicle recovery and courtesy vehicle
If the vehicle cannot be driven, it will be taken to the nearest approved repairer or a secure storage area. If necessary, we can provide you with a hire vehicle which may incur additional costs to you. Alternatively, the repairer may provide a courtesy vehicle while your vehicle is being repaired.
- Incident Management
In the event of a road traffic collision, our specialists will assist with the completion of a report form and liaise with your insurers throughout the repair process.
- Quality repairs
Our Accident Services department uses a network of repairers throughout the UK which specialise in performing repairs quickly and to the highest standards.
You can manage your vehicle's needs with the Lex Autolease Driver Portal. The Driver Portal can be accessed from any internet-enabled device. You can choose a garage based on performance, location and availability at a time convenient to them with instant booking confirmation.
Collection and delivery of vehicles will be subject to availability and supplier location for a service or mechanical repair. Please give a minimum of 3 working days notice for the collect and delivery service.
Please ensure you give at least 5 working days notice to ensure a courtesy car will be available. When you collect your courtesy car your driving licence will be required along with your DVLA code. You can obtain your DVLA code here - you will need your driving licence number, your National Insurance number and the postcode on your driving license. Please note: Minor repairs such a replacement of a bulb, wiper blades will not qualify for collection and delivery or a courtesy car.
It is essential to service your vehicle in line with the manufacturer's handbook (supplied with the vehicle). Failure to do so could result in your company incurring extra costs for any damage as a result of missing a service. Please ensure that the dealer stamps and dates the service voucher book.
Any repairs required as a result of damage, theft, vandalism, driver neglect or misuse are not covered by any maintenance agreement and are rechargeable to the driver.
Please make sure that you are aware of the MOT certificate expiry date and allow adequate time for the inspection to be carried out.
MOT reminders are automatically sent out in line with the following timescales:
- 1st reminder – approx. 56 days before MOT expires
- 2nd reminder – approx. 30 days before MOT expires
- 3rd reminder – approx. 7 days before MOT expires
Should you need to replace any of these items, call 0344 879 6000 opt 3 for tyres and glass; or opt 4 for other repairs. Your contract may also include a mobile fitting service for tyres and windscreens so your vehicle can be attended at your work or home address, or at an address convenient to you.
N.B. Replacement glass will be chargeable.
If you have a problem with the mats or number plates supplied with your vehicle, please contact a Customer Service Representative in the first instance. Please note that these items will only be replaced free of charge if they are faulty (i.e. not damaged through accident), have been supplied by our supplier, or are covered under the 3 year warranty.
If you wish to add accessories to your vehicle after delivery, such as a tow bar, audio equipment, telephone kit, driving/fog lamps, body kits or modifications, you will need approval from both your company (if Business Contract Hire) and/ or Lex Autolease. All expenses for any changes made to your vehicle after delivery, including maintenance of these items, are your responsibility.
If you remove any accessories, we ask you to repair any damage that may have been caused by their fitment and ensure the vehicle is returned to us in its original condition.
Cleaning your vehicle regularly and checking oil and water levels as well as tyre pressures will help to keep your vehicle running efficiently. During winter, the appropriate amount of anti-freeze should be included in the cooling system.
You must take care not to drive your vehicle with tyres below the legal limit (this is a minimum tread depth of 1.6mm in a continuous band around the central three quarters of the tyre). You can put yourself and other road users at risk and both you and your company can be held liable for prosecution. You should be aware that prosecution for illegal tyres will result in penalty points on your licence. We strongly recommend that you regularly check your tyres to make sure they conform to legal requirements.
- DIESEL PARTICULATE FILTERS
Although particulate filters are very effective in dramatically reducing the amount of particulates emitted from diesel vehicles, most filters need to burn the trapped particulates off fairly regularly, known as regeneration. This usually requires the vehicle to be driven at over 50mph for a short period of time. Therefore, we would recommend that diesel vehicles are more suited to high mileage motorway drive cycles with plug in vehicles being used for urban based driving
- DRIVING LICENCE
It is a requirement that, at all times, you are the holder of a full and valid driving licence. As Best Practice, we recommend that you always have your licence with you while driving as it may be needed if you have to book a replacement vehicle.
- How much notice do I need to provide when requesting a rental vehicle?
Our minimum lead time requirement is 2 hours for a standard manual vehicle, and 4 hours should you need an automatic transmission vehicle. Specialist vehicles are subject to longer lead times based on availability. Please refer to our vehicle groups guide for exact clarification.
- If I have a problem with my rental vehicle, who should I contact?
Should you need any advice or assistance with your reservation please contact our reservations team here at Lex Autolease on 0344 879 6666 at your earliest opportunity. If, however, you need urgent roadside assistance, our individual suppliers will provide an emergency contact number on the windscreen.
- What should I do if I have left any items in a rental vehicle that has now been returned?
Please contact us as soon as possible in order that we can address this with the supplying branch. We will endeavour to ensure any personal belongings are returned, however due to how quickly rental vehicles are turned around for the use of other customers, we cannot guarantee items will be retrieved by the branch. Please ensure the vehicle is emptied of personal belongings when off hired to avoid any disappointment.
If you're thinking of taking your vehicle abroad, please call our European travel line which is detailed on your Driver Card at least 2 weeks in advance of your trip and request a European travel pack. It will include details of our breakdown service in Europe, a VE103 document and a letter authorising you to take the vehicle outside of the UK.
When you call to request a travel pack, you'll be asked to provide the following information:
- Your vehicle registration number
- Exact dates the car will be out of the country
- Countries to be visited
Any maintenance costs incurred while the vehicle is out of the country are at your expense, however reimbursements will be considered at the scale of repair charges applicable in the UK. You will be required to produce receipts and translated invoices within 28 days of any expenditure being incurred.
Don't forget when travelling overseas it is recommended that you should take a touring kit of spare parts, a warning triangle and a first aid kit. In many countries these items are mandatory and must be supplied at your own expense. For further details of what is required in the country or countries you're visiting, please ask a representative by calling the European travel line.
Council Parking Fines
If a parking fine is received on a vehicle the driver has the timeframe specified on the ticket to respond to the notice and either pay or appeal the fine. If the ticket is ignored then the issuing authority will issue a Parking Charge Notice to Lex Autolease who will respond to the fine (depending on the customer's policy). Some parking fines will be captured by Automatic Number Plate Recognition (ANPR); these will come directly to Lex Autolease and will be responded to in accordance to the customer's policy. If you're unsure as to the terms of your policy please speak to a Customer Service Representative.
On receiving a Private Parking notice we will follow the customer's policy and either pay or nominate. If the customer's policy is to pay the fine we will send a cheque to the issuing Private Parking Company and recharge the full amount to the customer. Depending on the policy, this could incur an administration fee.
If the policy is to nominate company address details, we will provide these details to the Private Company. Once the address has been received the Private Parking Company will transfer the liability into the customer's name and issue them with a fresh notice. It then becomes the responsibility of the customer to either pay, appeal or nominate further. Depending on the policy, this could incur an administration fee.
If the policy is set to nominate driver address details, due to the Data Protection Act we are unable to provide these details to a Private Parking company. In these instances we will pass the notice directly to the customer's address with a covering letter advising the customer to take action by either paying or appealing. Depending on the policy, this could incur an administration fee.
If, after 28 days, the customer has failed to make payment or appeal, the liability will be transferred back into Lex Autolease's name - as the owners of the vehicle. Lex Autolease will then make contact with the customer giving them five working days to respond; if no response is made Lex Autolease will pay the now higher fine amount and fully recharge this to the customer.
All appeals can be made directly to the Private Parking Company should you wish to do so.
What to do if you wish to challenge a parking fine
A customer can challenge a parking fine by sending an appeal directly to the issuing authority. This can be done for all offences regardless of whether Lex Autolease have paid or nominated the fine. Appeals can be submitted in writing or via the issuing authority's website.
It is the driver's responsibility to either pre-register or pay the daily charge when entering the Congestion Zone. If the vehicle is not registered, or the driver fails to pay on the day, then Transport for London will issue a Penalty Charge Notice to Lex Autolease. Due to a London by-law which prevents Lex Autolease being able to make representation against the offence, Congestion Charges have to be paid by the registered keepers. The fine will be paid and recharged to the customer. An administration fee may be charged depending on the customer's policy with Lex Autolease. If the customer wishes to appeal the fine they can do so directly with Transport for London.
Speeding offences (Notice of Intended Prosecution) will be sent directly to Lex Autolease in order to make a nomination back to the police with the customer's details. An administration fee for doing this may be charged in accordance with the customer's policy. Once the customer receives this notice, if they are not the driver, they should respond to the police with the correct driver details.
Please note that speeding offences cannot be passed to a third party and you MUST respond directly to the police. Once the speeding notice has reached the correct driver, the driver should complete the documentation where specified and send this back to the police. The police will then make them aware of any license endorsements, fines or speed awareness courses as a result of the speeding offence.